Instead of bouncing between different apps, you’ll start each day with one central “command center” that has the power to improve your productivity. Luckily, connecting all of your apps to a single to-do list is simple.

For example, a typical productivity tech stack for a copywriter working in a marketing agency might consist of:īuild your productivity tech stack with these 35 app recommendations across time tracking, calendar & scheduling, task management, reading & learning, note taking, focus, and much more!īut even a “minimalist” productivity stack following Pullein’s rule leaves you with 7 apps! How can you get an accurate overview of your workload and feel confident that everything is accounted for when you have to check seven different places for incoming tasks? Start by reviewing the kinds of information you usually deal with based on the type of work you do, and stick to one app for each category. If you’re constantly forgetting where you saved a note, or checking multiple calendars for your next appointment, it’s probably time to reevaluate your current stack of productivity tools and whittle it down to a manageable size. Still, we’re left with a question: How many apps do we really need to do our work?Ĭarl Pullein, a productivity and time management coach, provides a good rule of thumb: one app for one type of work. Productivity is about simplicity we get more done when we streamline the way we handle our tasks. Whittle your productivity stack down to the essentials In this article, we’ll discuss the benefits of centralizing your tasks in an age of app overload and how you can integrate Todoist with your favorite tools to create a central hub for planning your day and getting things done. However, in what ways might our productivity improve if we could centralize our multiple to-do lists ––– tasks managers, emails, calendars, communication apps, notes ––– into a single to-do list? Unfortunately, multiple apps have become a modern day necessity that’s likely here to stay. The majority of respondents would prefer to have all the crucial information they need in one place. A 2017 survey, “ The False Promise of the App Economy”, revealed that knowledge workers generally feel frustrated by the many apps they’re required to use at work, preventing them from focusing on more important tasks. While productivity apps have streamlined the way we work, studies have shown that using too many apps makes us less productive, more stressed, and increasingly prone to procrastination. At the end of the day, it’s hard to say whether we came out ahead or behind. Instead of working through tasks with intention, our days become a game of whack-a-mole as we try to keep up with all the tasks that pop up across our inboxes, calendars, and communication tools. These tasks arrive hour-by-hour, minute-to-minute, as our inbox counter goes from 12 to 20 and a stream of notification bubbles ironically obscures the calming background we chose for our phone.

Emails brimming with requests, work messages demanding deliverables, and last-minute meeting invitations serve as unofficial to-do lists that expand everything we need to get done in a day. But most of us have a few different places where our tasks arise, seemingly from thin air, commanding our attention and taking up space in our minds. You might have a place where you add tasks in the morning and dutifully check them off as the hours tick by each day.

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